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Ways Which an Organization Can Comply with HIPAA Requirements Health Insurance Portability and Accountability Act or HIPAA as it is commonly recognized was enacted about a decade ago with an aim to restructure the health care industry by streamlining administrative ways of operation and increasing the privacy and security of patient data. HIPAA policies cuts across several institutions who deal with patient information and it is not only focused on the leading institutions such as hospitals, clinics, and dental cares but it also affects those who occasionally access patient information such as health equipment and machine dealers, call center agents and other health insurance companies. For a long time, there has been laxity in law enforcement, and offenders have not had stiff penalties for breaking the law with regards to HIPAA confidentiality and security requirements for managing patient information. Nowadays, the trend is gradually changing, and there are company audits, and those who are found guilty of not conforming to the HIPAA act are handed stiff penalties. To help you operate by the regulations of HIPAA, here are some ways which you could help you through. Hire HIPAA compliance officer – This individual should understand in details the HIPAA regulation after completing HIPPA compliance training and his responsibility in the company is to enforce the necessary requirements. Make sure that all personnel is conversant with the HIPAA provisions and policies which touch on the organization operations – There should be continuous staff training concerning HIPAA requirements, and all employees should be eligible for the training. The employees should undergo training which takes into consideration their level of understanding and access to patient information.
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Ensure that there is proper custody of patient information – There must be adequate controls with regards patient information and only top officials who have authorizations should access the information. Install security measures to all storage devices which contain patient information and use up to date antivirus on computer devices. If possible, have alternative methods which you can use to backup information so that they are not lost in case of an event.
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You will find these procedures helpful in complying with HIPAA act. Most importantly, hiring a professional HIPAA compliance officer is the most important step, and you must ascertain that this individual has the right training and experience concerning HIPAA compliance. This person should roll out programs which help the company to meet the requirement of HIPAA act such as training and educating employees, proper confidentiality and safeguarding patient data and backing up such information. HIPAA compliance training is essential for your firm and following these basic steps will give you a platform for equipping your personnel with all the information they need adhere to HIPAA requirements, and this will be beneficial to your company as you will comply with the law and there are no risks of litigation which may be costly.